K2 Underground

SharePoint Group as a Destination

dpknudsen — Fri, 14 Jun 2013 13:55:12 GMT

I recently set up a SharePoint group to be used as the destination for an InfoPath workflow. At first there was only one user in the group, but I've had to add more. The task does not seem to be picking up the new users now.

Does SharePoint need to cycle (for lack of a better word) before K2 picks up the group change? Is there a way to force that refresh? I chose a SP group over a K2 group so that the users could manage it themselves, as it changes somewhat frequently.

Also, I assume that the group needs to be set up with the "Who can view the membership of the group? - Everyone" permission selected. Is that correct?

Thanks in advance

Rename Process Folio of another Workflow

Mohamed Atia — Tue, 18 Jun 2013 10:16:57 GMT

I have WF1 & WF2, and there is a running instance of WF2 that I want to change it's Folio from WF1, is this applicable? I found a SmartObject called ProcInst that returns the Process Instance data (folio, ID, etc.. ) but I don't know how to update it. I tried to create a server event but I couldn't use SourceCode.Workflow.Management the error message is Type or namespace could not be found, I couldn't add reference, I am using VS 2010.

K2 black point task self assignment

vidyasagar — Wed, 19 Jun 2013 15:22:21 GMT

How to self-assign a task, to stop working the other users on the same task from the group

Task doesn't reach all role members

Mohamed Atia — Thu, 30 May 2013 15:16:14 GMT

I have a Smart Object that contains a function which retrieves a list of SharePoint users, I used the SmartObject Service Tester to test this function and it is getting the complete list.

I have a K2 role that maps the destinations using this SmartObject Function, but unfortunately the K2 task or Worklist Item doesn't reach all the users.

Example:

The Users that are retrieved by the SmartObject Service Tester:

domainName\User1, domainName\User2, domainName\User3, .... , domainName\User15

When I check the worklist from the K2 management console, not all the users have the task only some of them.

I removed the SmartObject from the role and added 3 users manually so that the role only contains those three users, and the task reaches the three.

Does K2 have a maximum number of users in a Role, or maximum number or users per task, if yes where is this configuration?

Line Manager from Activity

eckardm — Tue, 18 Jun 2013 08:50:39 GMT

I have a Process where the First Activity goes to the Process Originator's Line Manager. After the First Activity is approved, the second activity should go to the First Activity Destination User's Line Manager.

How can this be achieved ?

Can't get Silverlight ViewFlow to work with Form Authentication.

requiem202 — Tue, 18 Jun 2013 03:25:57 GMT

Hi,

I'm on a project without Active Directory, so I have to, obliviously, use Form Authentication instead, which worked out fine with all other component except one.

The ViewFlow with Silverlight seem doesn't know how to deal with other authentications apart from Windows Authen. I've tried using Anonymous auth with Form auth (which is what I'm using with Workspace). The error box showed

"Unable to cast object of type 'System.Security.Principal.GenericIdentity' to type 'System.Security.Principal.WindowsIdentity'."

Or using Form auth only. It just showed plain "401.2 Unauthorized" error.

So, what choices do I have here?

1. Ask fellow K2underground'er how to get this thing to work.

2. Can I force ViewFlow to use original ActiveX site? Now it automatically use Silverlight everytime, if it's installed.

3. Can I generated a static image representing the ViewFlow instead. (http://www.k2underground.com/forums/t/12005.aspx)

Thank you.

SmartForms - Access control

ashtek — Wed, 12 Jun 2013 05:45:32 GMT

Hello,

Is it possible to have access control to a SmartForm in such a way that different users will have access to differect sections within the form?

How to add Multiline textbox to SharePoint Task Page

v-prjagu@microsoft.com — Tue, 18 Jun 2013 19:13:06 GMT

In my SharePoint workflow Integration, I have
Forms Techonology: ASP.Net
Form Location: Use Default Pages
Form Layout: Advanced Form

I am using SharePoint Workflow Integration Clinet and on the Task action page, I want to show Multiline textbox control with some default values pre populated. I am able to show single line textbox by adding Data Field to Action Page, but don't know how to add multiline textbox control without changing forms location to Generate asp.net page

Please help.

- Pravin

K2 API Via WServices

migas.miguel — Mon, 17 Jun 2013 08:39:42 GMT

Hi All,

I'm developing code (atualily a "cool class :)") that does many things incluing some acesss to K2 BlackPearl API.

I would prefer to acess that api by wservice acess i was wondering does K2 provides wservices that can acess it's api ??

if so what do i need to do:

1. is anything required to do on the K2 server ???

2. what do i need to do on the client, apart from the Wservice acess of course... :)

Any help would be GREAT, CODE examples would be EVEN GREATER :)

Thanks in advanced

Miguel Angelo

There is no connection string for the destination email address

Krinavtm — Fri, 17 May 2013 14:26:18 GMT

After the blackpearl update .1550 I'm getting this error message " There is no connection string for the destination email address ......" when trying to use en E-mail event.

Could you please advise.

Historic processes which are completed still showing up Error Profiles of Management Console in K2 Workspace

Chandrala — Wed, 12 Jun 2013 06:00:25 GMT

Hi,

In "Error Profiles" of Management Console in K2 Workspace, we noticed historic processes appearing even though they were completed/cancelled (next activity of our K2 workflow, bascially).
How does the process go into the next activity when an error has occurred on it's current activity? Ideally, shouldn’t the process stop at that instant awaiting user intervention?

Kindly confirm.

Thanks,
Chandrala

Error when executing an action

SanderV — Mon, 17 Jun 2013 14:24:48 GMT

I have an approval workflow using ASPX forms for approval.

When I use try to execute the proper action after submitting the form I receive the following error.

24129 A database error occurred : Procedure or function 'kActionActInstRightsGetAll' expects parameter '@ActionerName', which was not supplied

This during execution of the method

connection.OpenWorklistItem(SerialNumber);

Seems like the parameters aren't up to date. Is there anyone who has an idea to update it? I tried to update Design Templates in my workflow already.

K2 List Control and Condition Style

kevinlky — Mon, 17 Jun 2013 10:52:15 GMT

Hi all,

I do have a question regarding about this 2 function that is in smart form. Will I be able to use the expression of the List control (List Min) and at the control condition style to track on the minimum row that is return?

K2 Smartforms List View - Row Number

mj-dg — Fri, 14 Jun 2013 19:49:39 GMT

I was wondering if there was a way to implement a column in a list view to display its row/line number? Starting from 1 and auto-increments each time a new row is added.

Ex:

Line Number Amount

1 2.99

2 4.99

3 1.99

and so on...

Error "Root element is missing" Before First Activity

adiamond — Fri, 14 Jun 2013 13:37:39 GMT

K2 BlackPearl 4.10060.1420.0

Hello, we are using K2 integrated with ASP.NET web forms. After doing an update to the web form K2 started throwing a "Root element is missing" error before even reaching the first activity. In the screenshot below it doesn't reach the "Submit Request" activity before throwing the "Root element is missing" error in the workspace.

There is no rule on the line between "Start" and "Submit Request" and there are no destination users on the first activity. The update to the form was negliable at most and should not have affected any K2 connections. I've also tried to choose an older version of the Workflow and tried re-deploying a version but the error still persists. I also cannot open the process summary by normally clicking on "Start".

Any idea on what may be causing this? Thanks in advanced.

This issue only occurs with this particular workflow.

Change Datafield value of a workflow instance

cthileeban — Fri, 14 Jun 2013 08:51:11 GMT

Is it possible to change the datafield value of a workflow instance from the Workspace. The user will be having the admin access to the workspace and the workflow.

Regards,

Thileeban.C

How to enabled custom SAP BAPI to be called from K2 Connect

smalldream — Fri, 14 Jun 2013 07:43:02 GMT

As per subject, anyone have experience on that?

Currently someone make a custom SAP BAPI but I am not able to view it from K2 Service Object Designer but I am able to view the standard SAP BAPI.

Do I need to do additional configuration on K2 Conenct in order to view/call those custom (not standard) SAP BAPI?

Thanks in advance.

SmartBox Best Practices

afida@medline.com — Tue, 11 Jun 2013 20:27:09 GMT

Folks,

We are planning implementation of our first few workflows with K2 smartforms. These workflows will access some of their data from other internal systems such as SAP, Active Directory, and potentially other SQL Server/Oracle based systems. We understand how to connect to such systems and retrieve needed data. Submitting data to these systems is also understood (at lease conceptually).

Our workflows will also produce data as a result of user data entry that does not belong to one or more existing systems mentioned above. Examples of this data include external vendor quotes, employee leave requests, etc.

We are exploring our options on where to store the workflow data that does not belong to any of the existing systems.

SmartBox sounds like something that can be used for creating local tables in K2 schema to host desired data. It is understood that SmartBox also has another use of aiding with composite SmartObject development but this use is likely not relevant for us at the moment. So we are only looking at SmartBox for data storage (and retrieval including reporting).

Are there other options available? Is SmartBox based database for workflows belonging to different business departments/functions the best approach? What are the limitations of using SmartBox for medium to large number of workflows?

Another alternative is to create a custom (SQL Server) database that hosts needed tables belonging to one or more workflows. With this approach we will need to build our own Service and SmartObjects. Is this a better approach over using SmartBox?

Please share your thoughts.

Thank you!

Adnan

How to allow user to view submitted worklist items?

the1andonlime — Wed, 12 Jun 2013 07:42:19 GMT

I need to set up a way for users to retrieve and view worklist items that they have submitted for approval.

For example, user A fills in a form in Activity A and then submits it. This move the process to Activity B, pending user B's approval of the submitted form. How can I allow user A to view (but not take action on) the form?

Word Document Event - Update Doc Content Control

Decawi — Thu, 13 Jun 2013 18:28:07 GMT

Hi All...

I'm creating a Word doc using the K2 Word Document Event, then updating content controls in the document. All works fine. But....

Formatting... in some content fields, I have special formatting, and K2 seems to inject the data into the word doc, without applying the formatting around the control. I have a tried Rich Text and Plain Text. But all I get in the document is plain vanilla black text at what looks like a Verdana 11 point.

If I create a new document based on the content type, directly from SharePoint, and manually enter the fields, the formating is applied properly.

Is this a limitation in K2?

Thanks in Advance,
Dean

K2 Studio rework example

jwiskema — Thu, 13 Jun 2013 13:53:49 GMT

Good Day,

I'm looking for an example of K2 studio with a rework. I have checked the K2 documentation and only found a reference to it in 200.Aus which just has you change line colors and stuff like that.

Thanks,
Hyde

Creating a document from a list item including all columns data is transfered to the doc library

Chris-St — Thu, 13 Jun 2013 10:52:30 GMT

I have created a certificate document library with a number of content types (20) and columns (document metadata) and a certificate List Library using the same columns as the document library, I have created a workflow within the List Library using SharePoint K2 designer interface.

The workflow:

When item within the List is created the workflow starts
Then - it selects a content type from the document library (using a role if List column contain 'X' use Document Content type 'X', to create the doc)
Then - the document is created fine

The issue is I need the List item data (within all columns) to populate the document library columns before the document is created, can this be done in SharePoint Designer or Studio? Can anyone help?

Line rule not working

nsterwald78 — Wed, 12 Jun 2013 20:40:29 GMT

Hey everyone, I have simple rules on two lines, but for some reason the logic isn't working.

It's a New Hire workflow and basically the initiator chooses a job that has an associated job code. The next task goes to the hiring manager UNLESS it's job code 1150. If it's 1150, the task needs to go directly to the next event, Help Desk task, bypassing the Manager task,

So the simple line rules coming from the initiation are

Job Code = 1150 (This is the line bypassing the manager task, going right to the next task, the Help Desk Task)

Job Code <> 1150 (This is the line going to the manager task)

Seems simple enough, but as soon as I send a workflow with a Jobe Code of 1150, it ends up at the manager task instead of bypassing. It seems simple enough to me, how can this be happening?

Required permisisons for workflows

nsterwald78 — Mon, 10 Jun 2013 21:44:47 GMT

Hey all, so I thought that you only needed contribute rights on the K2 BlackPearl Data Connections library and not the actual form library where the workflow is kicked off from.

I have a user who has contribute rights on the K2 BlackPearl Data Connections library, but no the expense request library (for this instance)

When they try and even open the form, it gives them just a correlation ID and a message that says

"This form cannot be opened in a Web browser. To open this form, use Microsoft InfoPath."

As soon as I give that user contribute rights to the actual expense request library, the form works fine. Of course the problem with this is everyone can access the tasks that build up in said library.

Am I missing somehting here? Thanks!

How to get the user who actioned the user task?

Lucien.Fokke — Fri, 16 Mar 2012 12:33:25 GMT

Hello all,

I created a one slot user task for a Sharepoint Group and i want to find the user who actioned the task. I tried this using the List method of the Activity Slot Data smartobject.

I've put a filter on Activity Instance ID with the ActivityInstanceId from the workflow context browser. But I don't get a result. (the workflow report for the activity does show the user who actioned the task)

Any ideas?